ITPEC IP October 2025 Question 53

Evaluation standards — before choosing a supplier, the buyer fixes the criteria against which every offer will be judged.

When a product or service is procured from outside, the proposals of the candidate vendors are compared against evaluation standards prepared in advance: the items to assess (functions, technical ability, schedule, price, support, track record), their weights and how each is scored. Setting them before the proposals arrive lets the selection be made fairly and consistently, and be explained afterwards.

Answer (c)

Why not others:

• •(a) A communication management plan — sets who receives which project information, when and how; it plays no part in choosing a supplier
• •(b) A test case — the input, procedure and expected result for one test; it verifies what is delivered, after the supplier has been chosen
• •(d) A project charter — formally authorises the project and names the project manager at the start; it does not compare suppliers

Key rule: Prepare the evaluation criteria and their weights before asking for proposals, so every vendor is judged on the same basis and the choice can be justified.

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