ITPEC FE Morning October 2023 Question 65

Establish the selection process, evaluation standards and weights, beforehand — fixing the yardstick before the proposals arrive is what makes vendor selection fair.

The procurement sequence is RFI (collect information from vendors) → RFP (request proposals) → evaluate the proposals → select a vendor → sign the contract. When the evaluation items, the scoring standards and the weight of each requested item are decided before any proposal is read, every vendor is judged by the same rules and the choice can be explained afterwards.

Answer (b)

Why not others:

• •(a) — scoring a vendor on familiarity with the current system, outside the RFP items, favours one vendor and makes the evaluation unequal
• •(c) — unofficial agreements and contract preparation with every vendor before selection presume the outcome and create commitments to vendors that will be rejected
• •(d) — preparing a rescue for a favoured vendor in case it loses defeats the purpose of a fair selection

Key rule: Decide the evaluation criteria and their weights before proposals come in, and judge every proposal against those criteria only.

System Planning · AI-written, may contain errors