ITPEC IP April 2019 Question 99

Checking whether the vendor's deliverables conform to the requirements specifications — acceptance inspection.

Procurement runs RFI, RFP, proposals and estimates, vendor selection, contract, development and delivery. Acceptance inspection comes after delivery: the acquirer examines what the vendor delivered against the requirements specifications and the contract, and only when it passes are the deliverables formally accepted and paid for.

Answer (b)

Why not others:

• •(a) — checking the vendor's estimate before placing an order is estimate evaluation, done before the contract
• •(c) — asking the vendor to study and submit a proposal for a new system is an RFP (request for proposal)
• •(d) — asking the vendor for information in order to collect information is an RFI (request for information)

Key rule: Acceptance inspection is the last step of procurement: the deliverables are checked against the specifications before they are accepted.

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