IPA IP 2026 Question 49
A question IPA Japan published in 令和8年度 ITパスポート試験 公開問題 問49, translated into English. ITPEC is based on the same exams.
Which of the following is the most appropriate description concerning project meetings held in a system development project?
Explanation
Prepare minutes and share them with the people who need them — decisions only take effect when everyone concerned knows them.
Project meetings are part of communication management. A well-run meeting has a purpose, an agenda sent out beforehand, the right participants, and a fixed start and end time. Afterwards, minutes record the decisions, action items and owners, and they are shared with everyone who must act on them, including those who did not attend. The minutes are also the project's record of what was agreed.
Answer (a)
Why not others:
- •(b) — a meeting with no end time drags on and wastes participants' time; time boxing with a set agenda keeps discussion focused, and unresolved items are carried over
- •(c) — having every stakeholder at every meeting is inefficient; invite those needed for each agenda and share the minutes with the rest
- •(d) — collecting the agenda only after the meeting starts leaves no time to prepare; the agenda is decided and sent out in advance
Key rule: An effective meeting has an agenda in advance, only the needed participants, a fixed end time, and minutes shared afterwards.
Project Management · AI-written, may contain errors
This question comes from the past questions IPA Japan publishes, translated into English by ITPEC Practice. ITPEC Practice is an independent study tool and is not affiliated with IPA or ITPEC. See the original paper (PDF) or Report an issue.