ITPEC IP October 2018 Question 100
For the procurement of a system, which of the following is an appropriate combination of the words or terms corresponding to blanks A and B?
In Company A, during the procurement of a new system, an RFI is presented to vendors with the aim of obtaining A. Thereafter, an RFP is presented to the vendors with the aim of obtaining B, and then a contractor is selected.
Explanation
A: technology trend research reports, B: proposals — an RFI collects information, an RFP asks for proposals.
- •A: an RFI (Request for Information) asks vendors for information before the requirements are fixed, such as applicable technologies, their trends and products, so the company can plan a feasible system
- •B: an RFP (Request for Proposal) gives vendors the system overview and procurement conditions and asks them for proposals, which are then evaluated to select the contractor
Answer (a)
Why not others:
- •(b) — a non-disclosure agreement is signed to protect confidential information exchanged with a vendor; it is not what the RFP asks the vendors for
- •(c) — vendors' financial statements may be checked when judging whether a vendor is sound, but collecting them is not the aim of an RFI, which gathers information on technologies and solutions
- •(d) — reverses the order: proposals come in response to the RFP, and the RFI comes first to gather information
Key rule: Procurement runs RFI (information) → RFP (proposals) → evaluation and selection → contract; each request is named after what it asks the vendor for.
System Planning · AI-written, may contain errors
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