ITPEC IP April 2018 Question 98

Created by the ordering company to get specific system proposals from vendors — that is an RFP (Request for Proposal).

The ordering company writes the RFP from its requirements: the system's purpose, required functions, constraints, schedule and how proposals will be evaluated. It sends the RFP to candidate vendors, who reply with concrete proposals that the company compares to choose a supplier.

Answer (c)

Why not others:

• •(a) — reverses the roles: the RFP comes from the ordering company, and it asks for proposals, not for requests for computerization
• •(b) — the RFP is written by the ordering company alone, before any vendor is chosen, so it cannot be prepared jointly with the vendor that won the order
• •(d) — collecting information and know-how widely, before setting requirements, is the purpose of an RFI (Request for Information)

Key rule: RFI first to gather information, then RFP to request proposals, then evaluation, vendor selection and the contract; both are issued by the ordering company.

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